More m², more problems.
Unless you use ScanPlan.
The larger your real estate portfolio, the harder it becomes to maintain up-to-date oversight. Outdated drawings, missing data, manual processes, they accumulate as your portfolio grows. ScanPlan brings structure to that challenge: from 3D scan to data your team can act on immediately.
Not just data, but Actionable insight.
Most scanning services deliver a clean point cloud or a well-structured BIM model. Useful, but only if someone actively works with it. ScanPlan goes further: the data translates directly into a work order, an inspection report or a maintenance notification. Your facility manager does not need to interpret the data, the system tells them what needs to happen.
Designed to complement your existing workflows, not disrupt them.
ScanPlan does not break anything. Nothing is forced between a working process. We build a parallel data stream that strengthens your existing BIM and facility management software, and for which your team receives training, so the gains are truly embedded.
One data layer for everything you have.
Your portfolio is likely not a clean slate. Old LiDar scans, photos from previous inspection rounds, PDF floor plans from the architect, a BIM model that hasn't been updated: it is all there, but it is disconnected. No one can search through it all at once, and no one knows for sure what is still current.
ScanPlan links these sources together in a single layer that is easy to query. This does not create yet another dataset alongside the existing one, but rather a single reliable starting point where old and new information complement each other instead of contradicting.
ScanPlan works for any organisation that manages buildings at scale
01
Real estate & housing associations
Large residential portfolios, energy labels, condition surveys and maintenance at scale. ScanPlan makes it manageable, controllable and reproducible.
02
Utility buildings
Airports, hospitals, terminals, distribution centres. Complex objects where up-to-date data makes the difference between a sound decision and a costly one.
03
Central government & defence
Large, sensitive real estate portfolios with high demands on security, compliance and data handling. We understand the context and are happy to work within the frameworks your organisation requires.
04
Industry
Factories, production halls, drilling platforms. Locations where every minute of downtime costs money, where processes and machinery are complex and where efficient use of space is critical.
From 3D scan to decision: two tracks, one goal
ScanPlan works as a parallel track alongside your existing BIM process. No replacement, no disruption. A separate data stream that converges with your current workflow at the point that matters most: efficient, well-informed building management.
The ScanPlan AI track
Everything starts with the scan. Using the NavVis VLX3, we capture your building or portfolio with millimetre precision. That scan data forms the basis of an iterative process:
Annotation - The relevant objects in the scan data are labelled: fire doors, installations, FM objects, escape routes. Whatever matters to your organisation.
AI training - Based on the annotations, we train models that automatically recognise these objects, including in new scans or other locations within your portfolio.
AI configuration - The trained models are configured in the viewer and connected to your facility management systems (Image/LLM integrations where applicable).
Viewer - Your team works from a clear environment in which the AI insights are immediately visible and actionable.
The model improves continuously: every new scan refines the recognition. The longer ScanPlan runs on your portfolio, the sharper the output.
&
Your existing BIM process
At the same time, your familiar BIM workflow continues uninterrupted: from design model to construction, to as-is situation and configuration. ScanPlan does not touch this track, it enriches it.
Scan data can be used directly to keep your as-built BIM model current. Your BIM process benefits from the accuracy of the scan, without changing any workflows or software.
Convergence at management level
Both tracks converge at the shared goal: management. The AI insights from the ScanPlan track and the BIM data from your existing workflow together form a current, reliable foundation for facility management, maintenance, inspection and compliance.
No data to just look at. Data to act on.
What does ScanPlan deliver in practice?
We train AI models on the objects and fit-out that matter to your organisation. Each model produces directly usable, connectable output.
1. Facility & Asset Management
Automatic recognition of FM objects, room layouts and occupancy. Always up to date, no more manual walkthroughs of the building. At the same time, the data provides the strategic foundation for asset management: current object information linked to condition, lifespan and asset value.
Output: work order in your FMIS + current asset register
2. Maintenance & inspection
Wear, deviations and maintenance items are recognised and documented based on the scan. No more clipboard, no more disputes about what is actually there. The condition data feeds directly into your long-term maintenance plan, so your multi-year planning is based on the actual state of your buildings, not on assumptions.
Output: inspection report + direct input for long-term maintenance planning
3. Fire safety
Fire doors, escape routes and safety installations are automatically classified and checked against the current situation in the building.
Output: compliance report + list of deviations
4. Installation management
Pipes, technical rooms and installation components mapped out. Even in complex, layered building situations where the drawings have not been accurate for years.
Output: current installation status
5. BIM enrichment
Scan-as-built data connected to your BIM model, so the model continues to reflect reality. Even after renovations, modifications and additions.
Output: updated BIM model
6. Custom
Does your organisation have a specific application in mind that is not listed here? We train a model on the objects and situations that matter to you.
Frequently Asked Questions
Does all my data need to be rescanned to work with ScanPlan?
1
No. Existing scans, photos, and drawings can be included in the layer we build. New scans fill in the gaps where needed, rather than replacing everything.
What if only part of my portfolio has been scanned recently?
2
That's exactly what ScanPlan is built for. You update what changes, the rest stays as it is, until something changes again.
What if the quality of our older scans or drawings varies a lot?
3
That's exactly what we plan for. Our AI flags inconsistencies and quality differences between sources. The responsible person within your own organization checks and verifies these signals, since they know the on-site situation best. We use what's usable per source, and fill gaps with new scans where needed.
Does ScanPlan work alongside our existing BIM or management software?
4
Yes. ScanPlan runs as a parallel track alongside your current BIM and management processes, not instead of them. The output connects to what you already use, without requiring you to switch systems.
That depends on the size and state of your current data. We start with an exploratory conversation to estimate this for your specific situation: a no-obligation diagnosis, not a commitment.
Yes. Your building data remains the property and responsibility of your organization. We also use the data, only in anonymized form, to further train the underlying AI model: this is what makes recognition on your own scans keep getting more accurate. The longer ScanPlan runs on your portfolio, the sharper the output becomes. Your data is never shared with third parties in identifiable form.
How long does it take to get our existing data into ScanPlan?
5
Who has access to our building data, and does it remain ours?
6
What do our customers say?
Ready to make scale manageable?
1
Plan a meeting
A 30-minute conversation gives you a clear picture of what ScanPlan can mean for your organisation. No obligations, just concrete answers.
2
Contact us directly
Already convinced and prefer to get in touch straight away? Send a message or call us at +31 38 203 1077.
Contact us directly
No waiting time. Direct results.
Send us your contact details using the form below. We will get back to you within 2 business days to discuss the possibilities for your organisation.